Competition Rules

Revised & amended: September 2012

GENERAL INFORMATION

Competition will be conducted during the first meeting of the month from October through April.  Only dues-paying members may compete in the monthly competitions.  If we work together, our competition nights will run smoothly.  Out of consideration for the judges, meetings must start on time.  To insure promptness, all entries must be submitted by 7:15 PM.  No entries will be accepted after this deadline.  In addition, the President will attempt to keep the business meetings short.  Food and beverages will be served before the meeting is called to order.

RAIN DATE

In the event that a competition meeting is cancelled, the president will make every effort to reschedule the meeting for the following week – the second Tuesday of the month.

COMPETITOR CLASSES

Club members will be assigned to a competitor class based on their expertise and competition scores:

  • Class A will consist of the most proficient club members.
  • Novice will consist of members with intermediate photographic skills.

COMPETITION CATEGORIES

For each category, the maximum number of entries per member, per competition is two (2), with a maximum for the club season of twelve (14).  Images may be entered in the following categories which will be judged at all competitions:

  • LARGE COLOR PRINTS:  This is a general category open to all classes.
  • SMALL COLOR PRINTS:  Small Color Prints will be judged in Class A.
  • LARGE MONOCHROME PRINTS:  This is a general category open to all classes.
  • SMALL MONOCHROME PRINTS:  This is a general category open to all classes.
  • SPECIALS:  This is a special category of Digital Projected Images open to all classes. The images entered into this competitive category must conform to the special topic of the month with the main subject of the image clearly representing the special topic.

In all print categories, images obtained by different methods will be combined.  Prints produced by traditional film or digital sensors will be grouped together without regard to darkroom or computer enhancements or alterations.  For the sake of the CACCA delegates who must choose print entries, entrants must indicate any special methods used to create, enhance, or alter the image.  This information must be recorded on the back of the board so that the image can be placed in the correct CACCA competition.

ENTRIES IN ABSENTIA

If a member is unable to attend a competition but would like to enter images in absentia, it is that member’s responsibility to arrange for another member to enter those images.  The member entering images for the absent member must notify the Image Coordinator prior to the competition.

MAKE-UP ENTRIES

Two (2) make-up entries for each category are allowed per month from November through April, provided that the entrant participates in a minimum of four competitions.  These entries must be clearly marked and announced to the judges as “make-ups for point scoring only, not for honors.”  If the Image Coordinator or one of the Image Assistants fails to make this announcement, the entrant must do so from the floor.

Due to unusual circumstances, qualified members of the club may need to fill in for competition judges.  Since judges may not submit work to a competition they are judging, they must withdraw their entries prior to competition and enter them as make-ups in the subsequent competition.  Unlike other make-ups, judges’ make-ups shall be eligible for honors.

RE-ENTRY

There are two (2) conditions under which an image may be judged more than once.

  • If a member believes that a non-winning entry has special merit, it may be re-entered one other time in the same category in a subsequent competition, providing that the initial score was twenty (20) or below.
  • Once an image has competed, even if it has won an honor, it may be entered in one other category during the current or any subsequent season.

SAME SUBJECT MATTER

A print similar to a previously submitted print and judged in the same category is ineligible. Similar is defined as almost identical in subject, composition, props, lighting, or technique whereas anyone viewing the entries together would decide that they are nearly the same, except for very minor changes.

SPECIFICATIONS FOR PRINTS

Prints are classified as either SMALL or LARGE.

  • A small print is any print mounted on and not extending beyond the edges of an 11” x 14” board.
  • A large print is any print mounted on and not extending beyond the edges of a 16” x 20” board.

All prints must be identified by affixing a completed Foresters Camera Club label in the upper left corner on the reverse side of the board. The entrant must record the following information on the label:  name, date, category of entry, and title of the image. Prints may be maker-made or commercially made.

 

 

SPECIFICATIONS FOR DIGITAL PROJECTED IMAGES

DPI images must be submitted to the DPI Coordinator by the deadline specified.  The best method is e-mail, though other methods of submission may be used.  Late submissions will be rejected.  Image width must be no more than 1400 pixels and the height no more than 1024pixels.  Files are to be JPEG format.

PRINT ENTRY FORMS

Both parts of the form must be filled out completely, correctly, and legibly, or the entries on that form will be disqualified.  The form includes the entrant’s name, date, title for each entry, and appropriate check marks indicating the proper category.  There can be only one form submitted per competition category.  The form must be whole, not cut in half.  A separate form must be filled out for make ups, and the word “MAKE UP” must be stamped on both halves of the form.  Make-ups submitted by judges must be marked “JUDGE’S MAKE UP” and placed with the regular entries, except Specials must be placed with other make ups.

The Image Coordinator will enter scores on both the upper and lower half of the form and record Awards and Honorable Mentions in the appropriate spaces.  Following the competition, one half of the form will be returned to the competitor for his/her records.  The other half of the form will be given to the Scorekeeper.  It is the responsibility of the entrant to verify the accuracy of the scores and bring any discrepancies to the attention of the Scorekeeper within 72 hours of the competition.  Otherwise, the score will stand.

REQUIREMENTS FOR HONORS

For honors to be given there must be a minimum of three (3) entrants and five (5) entries in the category.  Otherwise, only points will be awarded.

MONTHLY WINNERS

The club will acknowledge with honors a minimum of 20% of the entries in each category, provided that the minimum number requirements have been reached.  Acknowledgements will be divided into two groups – Awards and Honorable Mentions (HMs).  A Print-of-the-Month (POM) shall be selected from the Awards group.  Judges will select approximately 10% of the total entries in each category for Awards and approximately 10% of the total entries in each category for Honorable Mentions.  Variances from these percentages may occur at the discretion of the judges.  For instance, in the event of multiple high scores, judges may give more Awards than the stipulated 10%.  As long as the minimum is reached, the club allows the judges leeway.

The target numbers of Awards and Honorable Mentions, based on the number of entries in a category, will be as follows:

Number of image entries

Awards

Honorable Mentions

5-10

1

1

11-15

2

1

16-20

2

2

21-25

3

2

26-30

3

3

31-35

4

3

JUDGING METHOD

Three (3) judges, usually CACCA members from other clubs, will view, judge, and award the entries.

The judging will be conducted as follows:

Judges will use scoring machines equipped with a number display.  Each of the three (3) judges will assign a number score of “0” to “9” for each image as it is displayed.  The three (3) individual scores are totaled and assigned to the image.  Total points for an image range between “0” and “27,” most images scoring in the range of “16” to “23.”

The 20% receiving the highest scores will return for a second round of judging.  However, oftentimes the number receiving the highest scores will be less than 20% of the entries.  In those instances, another round will be conducted from entries with lower scores.  These will be passed through for review by the judges to increase the number of entries and achieve the target 20%.  If the number of entries receiving the highest scores is more than 20%, an elimination round will be conducted to achieve the target 20%.

Once an acceptable percentage of images have been selected, a process called “IN and OUT” is used.  The judges are shown each entry again to determine if it should remain in the competition or be eliminated.  As the entry is presented, the judges vote with a “1” or “In” to keep the image in the competition or a “0” or “Out” to eliminate the image.

  • If all three judges select “1,” the Scorer will call “three in” and the image is accepted for the next round.
  • If two judges vote “1” and one judge votes “0,” the Scorer will call “two in” and the image is accepted for the next round.
  • If one judge votes “1” and two judges vote “0,” the Scorer will call “one in” and the image is eliminated.
  • If all three judges vote “0,” the Scorer will call “out” and the image is eliminated.

After a review of the remaining entries, further rounds of “IN and OUT” may be necessary to attain the target numbers for Awards and Honorable Mentions.

PRINTS OF THE MONTH

After the regular judging of the entries, all Award winning entries will be shown to the judges again so that they may award Print of the Month (POM).  The “IN and OUT” process will be used to determine the POM from each competition category.

PRINTS OF THE YEAR

This competition will be conducted on the first Tuesday in May using an outside panel of judges.  All club members may submit up to four (4) images from each category that were previously judged during the current club season.  These images need not have earned Awards or Honorable Mentions.  There will be one winner in each competition category.  Print of the Year (POY) will be presented at the annual awards banquet or other suitable occasion.

END OF YEAR HONORS

Cumulative scores will be kept by the Scorekeeper, who will tally and publish the standings periodically throughout the year.  After the April competition, the cumulative scores will determine the top two (3) competitors in each category.  1ST, 2ND, AND 3RD place in each category will be based on the 6 highest scores for each memeber.

COMPETITION COMMITTEE

The Executive Board will serve as the Competition Committee.

CHALLENGES

An entry may be challenged orally during the competition.  It also may be challenged in writing.  The written challenge must be presented to a member of the Competition Committee within seven (7) days of the competition.  The committee member receiving the written challenge will meet with the rest of the Competition Committee to review the facts and render a decision.  The entrant and the challenger will be notified of the Committee’s decision.  In the event that a member of the Competition Committee has entered the challenged image, the entrant shall not be allowed to vote on the final resolution of the challenge.

ENTRIES HELD FOR PSA AND CACCA COMPETITIONS

Suitable print and DPI entries may be selected and held for PSA & CACCA Interclub Competition.  Permission from the entrant is implicit, unless otherwise stated.

EXCEPTIONS FOR ENTRY

A competitor may submit an image that has been judged at another camera club to a monthly competition at Foresters Camera Club, unless that image has been entered at CACCA Interclub Competition.

ALTERATIONS AND AMENDMENTS

Any of the foregoing rules of competition may be altered and amended by a majority vote of the membership present.